Children and young people’s mental health charity optimises performance and instils scale with new cloud deployment.
Percipient today announced that Place2Be, a children and young people’s mental health charity, has deployed Sage Intacct. As part of a modernisation programme, Sage Intacct will streamline finance processes, deliver superior reporting, and facilitate analysis of different income streams for the 30-year-old not-for-profit organisation.
Against a backdrop of high growth, Place2Be had outgrown its previous legacy finance system, which relied upon significant manual processes and spreadsheets. New funding represented an opportunity to invest in modern capabilities in the form of a cloud-based financial management system, and following a detailed invitation to tender, the charity shortlisted two providers.
Place2Be needed a system which would recognise and track income streams from both areas of its operations, counselling, and training. Ensuring both streams could be monitored via contract costing or ad hoc invoices in real-time, and for month-end, was paramount in being able to better understand the charity’s current position at any given time. Crucially the charity needed to be able to submit auto-renewals, look at pricing strategies, and report to senior management in a forward-looking manner, rather than relying on retrospective data.
The charity selected Sage Intacct from Percipient based on a close fit with all of the requirements set out. The most pivotal aspects included a need to streamline the PO/sales invoice journey, the ability to leverage OCR to expedite account payable (AP) processes, and greater cost control, security, and visibility. The professionalism and experience of the Percipient team throughout the tender process confirmed that it was the right option.
In our sector, transparency is everything, and with Sage Intacct, costs can easily be assigned to different services, and we can manage P&L, budgets and headcount with all of the figures literally at our fingertips.
Sage Intacct for Non-Profit
“We are now benefitting from a more streamlined, intuitive way of working,” comments Louise Hollins, Project Accountant, Place2Be. “Reporting functionality means that senior management can look at a dashboard and track KPIs and headline figures, and drill down into more detail as needed. Any anomalies can be investigated with a few clicks to understand the why behind the what.
“In our sector, transparency is everything, and with Sage Intacct, costs can easily be assigned to different services, and we can manage P&L, budgets and headcount with all of the figures literally at our fingertips. Any costs can be tracked in a click, and reports can be created very quickly, which allows us to report and respond not only to our senior leadership team but to our funding groups and regulatory authorities. Similarly, cyber security is a massive issue right now, and via its cloud-native deployment model, we have absolute reassurance that Sage Intacct has this area covered.”
“Our deployment was incredibly smooth, helped massively by the fact that the Percipient team was outstanding. Communications were excellent, with tight controls, deadlines and collaboration at every point. Any issues were quickly dealt with, as the team was so responsive and keen to go above and beyond to ensure not only that the project was a success, but also that we were all in the best position to get the most from the system from the outset.”
Financial Management for Charities
Read the full success story for Place2Be, or for more information about how we can help your organisation, get in touch or call us on 01606 871332.